Nobody likes moving, but it’s often a necessary evil in business. If your company plans a move, there are many things to keep track of and coordinate. This can be a daunting job, but luckily, there is software that can help! In this blog, we’ll give you a timeline of the critical steps involved in office moving, so you can be prepared for everything that comes your way.
Consider moving your company
If you’re considering moving your company, there are a lot of factors to take into account. Here’s a timeline of what to expect during the procedure.
- Decide if moving is the right decision for your company. There are other aspects to consider, including your present leasing arrangement, your company’s demands, and the availability of appropriate properties in your preferred area.
- Once you’ve decided to move, search for commercial real estate listings in your desired area. Pay attention to factors like square footage, amenities, and proximity to transportation and other businesses.
- Schedule tours so you can view the properties in person once you’ve discovered a few potential listings. This is a vital step in getting a feel for each place and selecting which one is the best match for your company.
- Once you’ve chosen a property, begin working on the lease or purchase agreement. It is typically handled by a lawyer or real estate agent.
- Start planning for the physical move itself. This includes everything from packing up your current office to hiring a moving company and setting up utilities at your new location.
1+ year in ahead – Assess the location
It’s never too before to start planning your next career move. Examine your present location. Is it too small? Too big? Not convenient for employees or customers?
If so, it’s time to start looking for a new space. First, start budgeting for the move. How much can you afford to spend? Will you require to raise money from investors? Next, begin looking at potential new locations. Consider factors like proximity to public transportation, parking, and amenities. Once you’ve found a few possible places, start negotiating with landlords or property owners.
Narrow down your list of potential locations. Visit each one and imagine yourself working there. Does it feel right? Make sure you have all the required permits and approvals from local authorities. Next, hire a moving company or make arrangements to move everything yourself. Notify employees of the impending move and give them plenty of notice so they can make necessary arrangements.
Lock it in 4 to 7 months in advance
When it comes to moving your office, the process can seem daunting. But with planning and preparation, you can make the transition smooth and stress-free.
Start by creating a budget for the move. Then, get quotes from different moving companies and compare prices. It would help if you also started planning for any renovations or changes that need to be made to your new office space.
Now is the time to begin packing up your office. Begin by sorting through everything and getting rid of any unnecessary items. Next, label all boxes with their contents and destination room. It would help if you also started backing up all essential data and files.
Confirm all details with your moving company and ensure they know special instructions. Next, notify your employees of the move and provide them with a list of helpful resources, such as the address of the new office and a map of the area. Finally, pack up any remaining items in your office and have them ready to go on moving day.
Hire a commercial mover within two months
When you start a new job, planning a corporate relocation is the last thing on your mind. But, to make the shift as smooth as possible, it’s important to start thinking about it a few months in advance.
Start researching commercial moving companies. Get quotes and read reviews. Narrow down your options to 2-3 companies. Confirm your move date with your company and chosen moving company. Please ensure you know company deadlines for notifying them of your move.
Pack your items and ship them to your new address. Arrange for any pets to be moved as well. Notify utilities and service providers of your move date and provide further contact information. Pack up the remaining items in your office and label all boxes with their contents and destination room. Begin backing up all important files onto an external hard drive or cloud storage. Bring a change of clothes and essential toiletries with you to your new office in case of delays.
Back it up before 2 to 3 Weeks
It’s always a good idea to start backing up your corporate data several weeks before you move to a new office. It will give you plenty of time to transfer your files and data to the new location.
Here is a timeline of what you should do in the weeks leading up to your corporate move:
Begin backing up all important data and files. Make sure to have multiple backups in case of any problems. Notify all employees of the upcoming move and provide them with information on how to prepare for it. Pack up all non-essential items in the office and move them to the new location. Disable all security systems in the old office and re-enable them in the new office. Move all remaining items to the new office and finish setting up security systems.
Finalize everything before one week
Now that you have your new office space, it’s time to finalize everything and prepare for the move. Here’s a timeline of what needs to be done in the weeks leading up to the big day. First, schedule a walkthrough of the new space with your moving company. It will help them create a detailed plan for the move. Next, notify your employees of the upcoming move. Let them know when the last day in the old office will be and when they can expect to start working in the new office.
Begin packing up non-essential items in the office. It will declutter the space and make it easier to pack up everything on moving day. Pack up all remaining items in the office. Arrange for furniture to be transferred to the new office. Arrange for any special equipment, such as computers or printers, to be moved to the new office. Confirm with your shifting company that everything is on track for the move.
Pack and remove before one week
It’s important to start packing and removing personal items from your office space at least one week before your corporate move. This will help stress-free packing and moving and give you more time to focus on work during the transition.
Depending on your prior lease, you may have to disable various utilities, etc., before you may leave. If this is the case, cover these bases before you hit the road.
A commercial relocation might be stressful, but it doesn’t have to be with professional packers & movers. PM Relocations have provided office moving services in India and internationally. Come with them. Call now at for 828 282 7356 a free quote.
